[June 18, 2023]
INFORMATION COLLECTION AND USE
The Buffalo Soldiers Motorcycle Club of Northern Virginia (“BSMCNOVA”) is the sole owner of the information collected on this website and our other digital services. BSMCNOVA will not sell, share or rent this information to third parties in ways other than those disclosed in this policy. BSMCNOVA collects information from its users at several different points on this website.
PERSONAL DATA
All personal data that you provide to us must be true, complete, and accurate.
You do not need to provide us with any personal data to access many of our resources and services, however, some services – such as receiving marketing communications, purchasing items from our store, registering for events, requesting access to certain content, and accessing members-only information and resources – requires the collection of personal information.
Sections of BSMCNOVA’s website and digital services have restricted access to online content. To access content on these sections of the website and digital services, users must first be financial members of BSMCNOVA. During the registration for our site, users are required to give select personal information and contact information (such as name, address, and email address). Users may also be asked to provide optional demographic and other personal information. Some of that information (e.g., interests) is used to keep our content as relevant as possible. Where online access to content is part of a membership or subscription package, registration forms will often contain full subscriber details used to identify and fulfill that subscriber’s account.
When you contact us by email or post, we may keep a record of the correspondence.
COMMUNICATIONS
All members will receive essential membership communications, including notices about their membership and renewals, account activation notices, and essential information on BSMCNOVA activities, programs, and services.
If you opt-in to receive marketing communications from us, you consent to the processing of your data to send you such communications, which may include newsletters and news alerts, surveys, and promotions about programs, services, and events. We retain a record of your consent.
You can choose to no longer receive marketing communications by contacting us at contact@bsmcnova.com or clicking unsubscribe from a marketing email. If you do unsubscribe to marketing communications, it may take up to 5 business days for your new preferences to take effect. We shall therefore retain your personal data in our records for marketing purposes until you notify us that you no longer wish to receive marketing emails from us.
SURVEYS AND POLLS
From time to time BSMCNOVA’s websites and digital services may request information from users via a survey. Participation in a survey is completely voluntary, and the user, therefore, has a choice of whether or not to disclose this information. Information requested may include contact information (such as name and email address) and demographic information (such as postcode and age level). This information will be used for the purpose of monitoring and improving the functionality of this website, BSMCNOVA’s other websites, mobile applications, and other digital services.
SHARING
BSMCNOVA will share information when using a credit card processing company to bill users for goods and services, using industry-standard security and encryption.
ORDERS
BSMCNOVA requests information from users on its order forms. To place an order, a user must provide contact information (like name and email address) and financial information (like credit card number and expiration date). This information is used for billing purposes and to fulfill customers’ orders. If BSMCNOVA has trouble processing an order, this contact information is used to contact the user. All online transactions are processed via Stripe.
DATA WE AUTOMATICALLY COLLECT
When you visit our digital platforms, we, or third parties on our behalf, automatically collect and store information about your device and your activities. This information could include (a) your computer or other device’s unique ID number; (b) technical information about your device such as type of device, web browser, or operating system; (c) your preferences and settings such as time zone and language; and (d) statistical data about your browsing actions and patterns. We collect this information using cookies in accordance with the Cookies and Log Files sections of this policy, and we use the information we collect on an anonymous basis to improve our platforms and the services we provide and for analytical and research purposes.
COOKIES
BSMCNOVA’s websites use cookies; a cookie is a piece of data stored on the user’s hard drive containing information about the user. The usage of cookies is for the convenience of visitors. For instance, by setting a cookie on BSMCNOVA’s website, a user only needs to log in once, thereby saving time while on the website. If a user rejects the cookie, they may still use the BSMCNOVA website. Cookies may also enable BSMCNOVA to track and target the interests of its users in order to enhance user experience.
LOG FILES
BSMCNOVA uses IP addresses to analyze trends, administer the website, track a user’s movement, and gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.
LINKS
BSMCNOVA’s websites and digital services may contain links to other websites. Please be aware that BSMCNOVA is not responsible for the privacy practices of other websites. This privacy statement applies solely to information collected by this website and BSMCNOVA’s other websites.
SECURITY
BSMCNOVA takes every precaution to protect its users’ information. That is why BSMCNOVA Stripe is its secure transaction intermediary for online payments. When users submit sensitive information via BSMCNOVA’s website and Stripe, their information is protected both online and offline. When BSMCNOVA’s registration/order form asks users to enter sensitive information (such as credit card number), that information is encrypted and is protected with encryption software, while accessing a secure page, such as BSMCNOVA’s order form, the lock icon in the address bar of web browsers should appear. This confirms that the page is secure and not unlocked, or open, such as when you are “surfing.” While BSMCNOVA uses SSL encryption to protect sensitive information online, BSMCNOVA also does everything in its power to protect user information offline. Only employees who need the information to perform a specific job (for example, our billing clerk or a customer service representative) are granted access to personally identifiable information. The servers that store personally identifiable information for BSMCNOVA are maintained in a highly secure environment.
SERVICE UPDATES
BSMCNOVA also sends its users' service update announcements, such as for our website. Members are not able to unsubscribe from service update announcements, which contain important information about the service they have purchased. BSMCNOVA communicates with users to provide requested services and in regard to issues relating to their account via email or phone.
POLICY/TECHNICAL ACTIVITY-MEMBER/TECHNICAL CONTACT DATA
For news items, meetings, and special event announcements posted on this website and other digital services, BSMCNOVA may provide contact information for individuals identified as a point of contact to the extent they have agreed to such disclosure.
Members/customers who have questions or concerns relative to the disclosure of their personal information on this website and other digital services including its accuracy should contact the appropriate BSMCNOVA staff for that activity or via our general contact email address, contact@bsmcnova.com
CORRECTION/UPDATING OF PERSONAL INFORMATION
If a user’s personally identifiable information changes (such as your post code), or if a user no longer desires BSMCNOVA's services, the organization will endeavor to provide a way to correct, update or remove that user’s personal data provided to us. This can be done at by emailing BSMCNOVA at contact@bsmcnova.com
YOUR RIGHTS
If we do not comply, you have the right to lodge a complaint with the appropriate authority.
If you opt out, this will impact your ability to receive select services, including communications, access to gated information, ecommerce and other opportunities.
NOTIFICATION OF CHANGES
If BSMCNOVA decides to change this privacy policy, BSMCNOVA will advise all users of these changes.